Holden Beach Chapel Ministries and Committees
CONGREGATIONAL CARE MINISTRY
The hospitality committee oversees the kitchen, orders all needed supplies, and plans and provides food when needed for chapel events. These events include Sunday morning refreshments, Funeral receptions, homecoming dinners and other events involving food. Members of this large committee set up for, clean up after events and cook, provide and/or serve food. Contact people coordinate each event and arrange for committee members to assist. Members should be friendly and willing to interact with others in a team setting. The committee is open to both men and women. In conjunction with the Building Committee, some members schedule and oversee maintenance of the appliances.
The Bereavement Committee comforts families during time of loss. The committee assist's the family with visitation before and after a Memorial Service. The bereaved family should contact the Holden Beach Chapel Chaplain or secretary with information concerning the service The Bereavement Committee can provide punch and cookies after the service. If the family would like a meal or more substantial food items, names of caterers in the area can be provided.
Wednesday Night Dinners
Wednesday night fellowship dinners are pot luck meals that are held at 6:00 p m the first Wednesday of the months September through May at the Chapel for Members, friends and guests of the Chapel. Covered dishes are provided by all who attend. The Wednesday Night Dinner Committee is a group of volunteers, both men and women, who are responsible for handling the logistics of setting up, taking down the tables and chairs used for the meal and cleaning up following the meal. Committee Members also prepare beverages and set-up the prepared food for the meal.
New Member Committee
The new member committee receives and processes all new membership forms. We contact all new members, welcome them to the chapel and supply all new members with an information packet. The team maintains and updates membership records on the computer. Members should be friendly, out-going and welcoming to all new members.
The Stewardship Committee is responsible for educating members and attendees of the Holden Beach Chapel about the role of stewardship in the Christian life and facilitating stewardship opportunities. The goal is to make time, talent, and treasure giving an integral part of heartfelt worship. We facilitate volunteer signups for committees, regular giving through envelope distribution, financial budgeting through a fall planned-giving campaign, ongoing giving opportunities such as brick donations, financial planning seminars, and personal recognition of gifts such as thank you notes when appropriate. Several members are designated to oversee and promote giving to the Endowment. Several members are designated to oversee the sale of niches in the Columbarium and to maintain records.
The Visitation Team
The visitation committee is responsible for visiting those in the congregation who are home-bound, ill or who request a visit. Generally, the visits are planned and members go in teams of two or more. Hospitality and nursing home visits are included in this ministry. During a visit, lay-administered communion can be offered to those who request it, in advance. Calls can be made to anyone who prefers a phone call rather than a visit. This team also prepares and mails out cards to those who have moved or who are ill or homebound.
COMMUNICATION AND ADMINISTRATION MINISTRY
Collect and preserve information and artifacts of the Holden Beach Chapel.
Publicity & Marketing Committee
The committee will serve the Chapel as the main voice sharing information within the community about the Chapel's mission, core values, needs and activities.
This includes the following Sub committees:
News Letter Committee
Responsible for gathering and submitting information, write, edit articles, format and dissimilate newsletter.
1. Receives calendar information each month from the HBC secretary and enters it on the monthly calendar on the website along with the Guest Ministers for the month on the home page.
2. When provided, add a bio of the Guest Ministers to the website
3. Updates information under each Ministry and its subcategories quarterly when provided.
4. Adds upcoming news events to the homepage when provided.
5. Adds news from the Trustees or Chaplain when provided.
6. Adds updated pictures, bylaws or other church information when provided
Social Media Committee
When provided by a Chapel Trustee, Ministry Leader or Chairperson post weekly news events or other Chapel related information to the public on Face Book or Twitter.
Develop news releases and up and coming Ministers Bios to the local Newspapers, Magazines, etc.
The committee's goals will be to:
- Promote and increase attendance at Chapel services and events.
- Increase awareness of the Chapel through newspaper publicity and the local Beacon.
- Oversee graphic material in all areas of the ministry.
- Oversee communications of both formal and social media and the communication schedule and relevance.
- Develop and produce promotional and collateral materials
- Provide creative support (video, photography, etc.)
- Create consistency in messaging throughout the ministries of the Chapel.
- Support all efforts related to the creation and development of the Chapel's website.
- Manage ongoing social media messaging and communication strategies.
- Help develop news releases, media outreach, write and layout brochures and fliers.
The Finance Committee is comprised of ten people, four of whom are trustees. Responsibilities include establishing and monitoring the operating and capital budgets, preparing financial reports, counting the offering, processing invoices and pursuing cost-saving opportunities.
The Committee makes recommendations to the Trustees regarding financial planning, debt, procurement, and cash flow.
The Committee's regular meeting is on the second Tuesday of the month at 11. This Ministry has a unique emphasis on capital planning and budgeting as most of our capital spending occurs within this Ministry. Valued experience includes financial planning, accounting, procurement, and business management.
The Endowment Committee was established in order to encourage Christian stewardship and enable the Chapel to continue its mission. Most of the activities fall into the following broad categories of objectives.
1. Establish a frame work to accepting appropriate donations and managing them in accordance with the wishes of the donors.
2. Establish a marketing plan that will inform and educate the congregation about their opportunities to donate resources (over and above their contributions to the church's operating budget) to help the Chapel continue it mission, inform the congregation and the Chapel Trustee's about the funds that are available for expenditures, and what they may be used for.
3. Prudently monitor our investments performance with the North Carolina Baptist Foundation.
The buildings Committee is responsible for all buildings inside and out including utilities, structural and appearance. Parking lots and driveways are included also. Committee members need a working knowledge of building and maintenance of buildings and support systems including HVAC, lighting, town and state regulations regarding commercial facilities. The committee meets only as needed.
The Grounds Committee is responsible for the upkeep of the outside area around the Chapel. They will decide and oversee who does the mowing, pruning, fertilizing, weed control, and irrigation of the grounds. Grounds Committee should consult on major changes to grounds, parking lots, drainage, outside lighting, etc. so as to protect the integrity and beauty of the landscape of the Chapel.
The Columbarium Committee is responsible for helping families who want to place their loved ones remains in our new Columbarium at the Holden Beach chapel or to have their names engraved on the Memorial columns. We are responsible for scheduling of the engraved names on the granite plaques and the onsite services by our Chaplain. The Committee also keeps a record of all contracts requested for specific Niches and Plaques.
Each week the Holden Beach Chapel's visiting pastor receives a one week stay in our parsonage in exchange for providing a Sunday service.
The committee meets annually to establish a budget and make suggestions on improvements or repairs. Every Monday a designated committee member checks on the facility to make sure it's clean and ready for the next pastor/family, plus leave a fresh fruit or a welcoming snack. We do not clean the house since there is a written list of duties the guest does before departing. If any issues arise they can usually be settled via email.
Local Outreach Committee
Members of this team research and identity outreach projects in Brunswick County and nearby areas. They recruit members of the congregation to participate with them in these hands-on projects to help those less fortunate in our community.
National & International Outreach Committee
Members of this team research and identify national and international outreach projects for the Chapel to support. They recruit members of the congregation to participate with them in projects such as mission trips.
WORSHIP & MUSIC MINISTRY
Altar & Communion Committee The Altar and Communion Committee will be responsible for preparing the altar for all worship services. This includes setting up for communion services, and maintaining altar supplies.
The flower committee is responsible for ordering flowers and maintaining accurate records.
Audio Visual Committee
The Audio Visual Committee will provide audio and video support for all Chapel regular and special services. In addition, support is provided for all weddings, funerals and community/club meetings and special requests. The committee also maintains and repairs all audio and video equipment along with recommending changes and enhancements to the systems and assesses future needs and requirements.
Church Welcoming Committee (Greeters)
Two greeters are scheduled for the North and South entrances for every Sunday. All is needed is a smile and/or hug for each person entering the Chapel. Greeters are the first people someone meets when walking in the Chapel door, so this is a very important job! If you are interested in joining us we would love to add you to our team.
A liturgist would assist the Minister of the Week (as requested by the Minister of the Week) in leading worship. This could include leading in printed responsive readings, reading scripture, announcing hymns. etc.
This will, at a minimum include reading of the selected scripture, leading the congregation in a prayer selected or developed by the Liturgist, followed by the recitation of the Lord's Prayer (Our Father). The goal is more lay inclusion and participation in worship.
The ushers are responsible for greeting and handing out the service programs to people entering the sanctuary. Working in unison, they pass the offering plates through the pews, collecting the offerings during the service. Additionally they are responsible for picking up all programs left in the pews after the service has ended. We currently have four teams comprised of eight volunteers on each team, and the teams rotate every three months. As an usher you would only perform the activity three months out of the year. During the summer months when the church offers two services each Sunday, there is another team who performs the same service described above for the 8:30 service. Ushers are responsible for insuring there is adequate seating for all attendees. Sometimes additional chairs must be brought into the sanctuary to accommodate large audiences. At the close of service ushers pass out candy treats for first time visitors. The team captain is responsible for insuring the candles are lit during the prelude, and performing a head count of attendees for the church secretary. Ushers should be able to handle any emergency, maintain order.
Adult Sunday School
Sunday morning, 9:45 a.m. in Fellowship Hall, preceding the 11 a.m. service. Joe Moorefield/ Nancy Burgin are our lead teachers. We study the International Sunday School lesson guideline,-scripture, and application to our lives. This is a very caring group. A short visitation time precedes the lesson – "catching up" and reviewing concerns and joys. We welcome new members or "drop ins".